Meeting notes: March 26th, 2009	[Mar. 26th, 2009|10:24 pm]

hoskie
Meeting called to order 8:05 PM

President’s Report: In regards to many people who had questions at the 40th in regards to the move, they will be answered to-morrow because I’m meeting with the person helping us move! Hopefully we’ll be able to answer all of your questions after that. In regards to the summoning of Old Forumites to come help us move… that will be happening sometime in May. Our options are right before finals, during finals (the weekend of), or after finals (if we can get the space available at that time). This is something I want to throw out to discuss… we’ll have an official in-meeting discussion next week, but we’d also like to hear everyone else’s thoughts on when would be best. In terms of packing up for the move, we’re starting that after spring break.

Vice President’s Report: CLEAN, EVERYBODY! I think cleaning’s a really good idea! As I’m sure we all know I-CON is next weekend. I would like to inform anyone who doesn’t know that it’s NOT AT STONY BROOK. Also, Kim and I have pretty much staffed everyone who has a key to the Forum, so don’t come down here and expect the Forum to be open.

Treasurer’s Report: I e-mailed USG everything that they required and they haven’t answered me back yet. As far as the budget meeting… I think it was pretty successful. I don’t know if we’re going to get a lot of money, but I’m fairly confident that we’ll be getting a slight increase. All allocations have been handed in and there will be new allocations later.

Secretary’s Report: Yeaaaaaah. I got nothin’.

Librarian’s Report (Ian): For all of you have been going to your shifts, good for you. To all of the rest of you, go fuck yourselves. We now have shelf-reading! You should be taking care of your pet shelves if you have nothing else to do on your shift. Lukas and I did come to a decision as to the status of the library after spring break: WE WILL BE STOPPING OUTGOING BOOKS AFTER SPRING BREAK. We will still be taking books back, so if you can get books you have out back to us before we start packing up, it would be great (but we’re not going to be jackasses about it). Shiftholders… if someone comes in to take out books in the incoming weeks before spring break, you should let them know that we will not be issuing books after spring break and they should be encouraged, if possible to bring their books back before then. We will also start contacting patrons to let them know when and where we will be moving.

Lukas: I’m Lukas, I’m made of Doritos and tea right now. Julia and I were just talking and we have an allocation for $194.28 for books. We have “Star Wars: Republic Commando,” “Wolverine Origins,” and lots of other stuff. Unanimous vote in favour. ALLOCATION PASSES. I just talked to the Science & Engineering Library and they always have books to give away. I know shouldn’t give away any tribbles until after I-CON, but I think we should give some of our tribbles to them and help promote our club by sticking our bookmarks inside. It would be great if PR could make new bookmarks for us with our new location printed on them.

Aaron, interjects: We exported all the data from Kingbird’s Final Betrayal. MARC is an awesome format. I’ve been calling other Sci-Fi clubs who have libraries like ours to see if they have 24-hour access to their clubs and so far they all do. It’s unlikely we’ll get it, but it’s still possible. Ian is going to talk to Howie (who is the highest up in the chain we can go) and if that doesn’t work the advice I have gotten from everyone is: if we know any big guns in Admin, we should use them. I’ve also been actively researching the precedence for the Forum having 24-hour access and there is documentation for this at least since after the fire. I’ve also been looking into getting us shelving and I have a couple of solid leads. If any alumni work for libraries and have a way to provide us with the shelving we need…

Ian, interjects: … if you do, we will love you for always!

AC’s Report: I just got off the phone with Roman, and he’s donating a whole bunch of movies for us and he’s planning on running a movie night with them soon. I finally unlocked Nazi Zombies in Call of Duty 5, so I’ll be picking a date for that and I’ll probably be announcing it next week. Ian will be running a Bad Vampires movie night soon. Please, clean (sweep, take out the garbage more often, etc.)

Sub AC for Life: I know the letters are similar… but “Doom” doesn’t start with a “B.” This month’s movies came in, but I forgot to bring them in: we got “13th Warrior,” “Krull,” and “Ladyhawke.”

Historian’s Report: *tells some amusing Regatta remembrances*

Committees
Regatta: … the pro- or anti-Regatta committee! Myself and a few of the other officers are concerned about the resources that are going to be needed for Regatta with the move coming up. While we allowed all members of the internet (we posted to all three major locations) there was only one comment about it, which may have counted as a vote and that person is here! I just want this known, as best as I can tell no one on the internet felt the need to weigh in on this. THAT SAID, we have given you a week to vote, much like we gave a week for the announcement of the meeting time(s) and really, we can only do so much. I can understand if you are unhappy about however this vote turns out. If you have very strong anger and you are on the internet, we tried! We swear! Heather posted on the LJ that Regatta will be May 8th (based on the SBU calendar) but Matt received an e-mail via the campus’s computer club that it’s actually May 1st. Even if we get free resources to build with, how do we justify not using that for the move anyway?

Kim: Volunteer efforts for the Regatta has never been great. … and I’m not building a boat this year! We need cardboard for the move, we need manpower for the move. May 8th is the last day of classes, so that leaves us very little time to move the library. We can still go to the event as a club, and perhaps throw our support behind another team. We can still be part of the Regatta, but we won’t be wasting manpower. A lot of us have fond memories of Regatta, but last year’s was very disorganised and it was run very poorly. This is not the Regatta we have fond memories of.

AA: My first Regatta, Bev and some others made the boat in a matter of hours. That was a miracle in itself and that’s not happening twice.

Against doing Regatta: 8
In favour of doing Regatta: 2
Abstentions: 3

30 Helens Agree… The Forum is not doing Regatta in any official capacity.

PR: We’re currently making flyers to inform the public about the move.

Old Business
Jackie: CLEAN.

Ian: Thanks to Hoskie, Skip, and Aaron for getting the print-out of the catalogue. That really impressed USG and worked in our favour.

JC: If people has videos of the speeches at the 40th, I’d really like to have a copy for posterity, particularly of Jim Frenkel’s speech.

Ian: I haven’t been able to see Victor at all this week in regard to donation cheques… but in the meantime if you want to donate to us, cash and cheques to cash are always accepted… and welcomed.

New Business
Julia: We allocated earlier (while Lukas was still around).

Jackie: Our phone is currently not working, don’t try to call us.

Aaron: I’m starting up the Forum’s Author Lecture Series again. I’ve been in contact with some publishers and if anyone wants to help me with this project, that would be great.

Announcements
Jackie: CLEAN.

Aaron: We have a website, use it.

Ian: Give us your supplies, we need them!

Meeting closed at 9:05 PM