Meeting notes: March 19th, 2009	[Mar. 19th, 2009|09:57 pm]

hoskie
Meeting called to order at 8:00 PM

President’s Report: My schedule, for a variety of reasons, has been nightmarish up until to-day. It is now becoming reasonable and I’m becoming sane again. If anyone tries to interfere with my sanity, I will rip out their throats with my bare hands. I will be talking a lot more later. Just as a note: officers are actively reviewing suggestions that come off the Yahoo Groups and the LJ, but we are all very tired, if we don’t address individual questions we will get to addressing them in bulk next week.

Vice President’s Report: The exhaustion Ian was talking about is continuing for me until about mid-week Spring Break. The crankiness is increasing at an unhealthy and exponential rate.

Treasurer’s Report (Ian): Our budget application did get in on time and we were actually able to get a budget hearing, it’s going to be this upcoming Tuesday. I’m looking at old data we have to base our proposal on. The allocations we made last week have, to our knowledge, gone through.

Secretary’s Report: We’re watching you, internet. Don’t think we’re not.

Librarian’s Report: Ian says, “I have been pleased with shiftholders getting their work done. Keep it up. … and a big thank you to Lukas, who went from largely uninvolved with the 40th to being a key and essential part of the 40th in the span of a week.” Lukas says, “Yeah, that’s about it.”

AC’s Report: I didn’t have Nazi Zombies to-day as I promised, but I didn’t have time to blow through Call of Duty to unlock the campaign. … but perhaps sometime in the future! We did have Resident Evil 5 though, and it went well. I have been cleaning up a lot in the mornings, so please try and clean up after yourselves and make less work for me. If you see people not cleaning up after themselves yell at them for me. Also, Jackie and I should not be the only people taking out the garbage. If you see the garbage level getting near the top, it would be nice if you took it out. Ian interjects, “Props to everyone for being responsible during the 40th and cleaning up. There were a lot of people down here on Sunday, so this is especially impressive.” Next Thursday will be Bruce Campbell Day!

Sub AC for Life: Apparently some people are under the impression that X is at the end of the alphabet!

Historian’s Report: Good 40th! I cried at Lukas’s speech, he is the cutest little thing. I’m sad at the number of Forumites who bitched about the 40th and then didn’t show up. You know who you are. I loved to see people adding to the timeline. Also, older Forumites: scan your photos, get them to the website!

Skip interjects: Note to current webmasters, to my knowledge the webserver has no backup.

Committees
Fundraising (Ian): Fundraising was here earlier. He did his job.

40th Aftermath (Ian): I was thrilled to see how much everyone enjoyed it. Thanks to all the alumni… those who donated, those who volunteered to run the 42nd, and in general everyone who came to celebrate with us. I was thrilled with the turn out. Also, thanks to Bobby for being an essential part to the food service. Thanks to everyone who helped out with all aspects of this event. And thank you to Phil for making sure our founder got home. A side note: If you have a problem with how the Forum or a particular event is being run, by all means, contact the officers! While we don’t constantly comment on the Yahoo group or the LJ, we always look at it. You shouldn’t bring your problems to the people who are volunteering at events. These people are only helping us out of the goodness of their hearts and to find out that someone was getting private messages complaining about how the 40th was being handled is really disheartening. We know you all have questions and comments and we will be answering them in a timely fashion, but seeing as we’re all dead tired, it will have to wait until next meeting. By all means, keep giving us suggestions about things like the move. So far we have heard some great ideas that we are going to be looking into.

Moving (Ian): I’m establishing the Moving Committee as of right now. The best idea that I have heard so far in terms of moving the library is Kim’s idea of wrapping each shelf of books. If anyone has a cheap source of saran wrap or other material we could us, please let us know. We have also heard about a moving service that is especially for libraries and we’re looking into if it would be a viable method within our budget. Because of our moving plans we may need to close off book lending soon, but more on that as it becomes relevant. While we are coming up with all these plans, we cannot ignore our tried and true method of CARDBOARD BOXES. We need them. Some of you have them. Regardless of how our moving plans go, there are going to be some things (like the pulps) that will need to go into storage regardless, so cardboard boxes are always useful. Anything you can give. ANYTHING.

Regatta (Ian): People have stepped up and mentioned that they want to run Regatta. I’m quite honestly not sure Regatta is even existing this year, based on the lack of information available (their website has lapsed and they’ve lost their URL). I would much prefer that we be expending our resources focusing on the move. NEXT WEEK THERE WILL BE A VOTE. If you can’t make meeting and you have strong feelings, you can proxy vote. Please reply to this week’s meeting notes with your vote - don’t make a separate thread - so it is easier for us to keep track of them. For those of you who may not understand the situation; the resources that need to be spent on Regatta - both the physical materials (cardboard) and the man power necessary - should be channelled into the move.

I-CON (Ian): Why is Forum having an I-CON committee, you may ask? We don’t have a committee IN I-CON, we have a committee ABOUT I-CON. I know a lot of Forumites are working for one person or another at I-CON, but we NEED people to run the Forum table. It should not just be Lukas and I. If you could reply to this thread with times you would be willing to work for us, that would be fantastic. My condolences to Jackie and Kim for all of the things they’ve had to suffer through.

AA interjects: Even if you don’t officially take a time slot, if you have free time during I-CON, stop by and shout “Free books” with us for a while.

PR (Jackie): As soon as Lukas and Ian figure out what’s going on with the taking out of books, we’ll be working on informing the public.

Old Business
Jackie: CLEAN.

New Business
Ian: Does anyone have any idea how we can accept cheques? Our best idea is to put them into the Scholarship Fund we have through Victor.

Announcements
Drow: Partly due to the death of Natasha Richardson, I’ve added The Handmaiden’s Tale to my master list. We’ll also be getting The 13th Warrior, Krull, and Ladyhawke.

Skip: In case anyone has missed it, NBC has stopped hammering nails into science fiction coffin and they’ve actually started throwing dirt onto the coffin because they’re changing the name of the Sci-Fi Channel to SyFy.

Ian: I am now starting work on Forum: the Gathering again.

Meeting closed at 9:00 PM